Vacancy
§ Job Position: A full-time post as a Head of Campus Services 3 (Facilities and Operations)
§ Responsibility: Head of Campus Services 3 (Facilities and Operations)
§ Location: Ghent University Global Campus, Incheon, South Korea
§ Department: Campus Services 3 –Facilities and Operations
§ Reports To: GUGC Executive Board & GUGC Management
Position Overview
Ghent University Global Campus (GUGC), a prestigious European higher education institution located in Incheon, South Korea, is seeking an experienced and visionary leader to serve as the Head of Campus Services 3 (CS3 Head). This executive role will be responsible for the strategic leadership of Infrastructure & Facility Management, ICT, Logistics & Procurement, and Housing & Global Support. The CS3 Head will work closely with the CS1 Head, CS2 Head, GUGC leadership, and external stakeholders to ensure seamless campus operations and regulatory compliance. Additionally, the role requires collaboration with Ghent University in Belgium, Incheon Global Campus (IGC), and Korean government agencies, including the Incheon Free Economic Zone (IFEZ), Ministry of Justice, Immigration Office, and other administrative bodies.
The successful candidate will demonstrate expertise in facilities management, ICT, logistics, procurement, housing support, and global mobility services, while possessing exceptional cross-cultural communication skills to navigate the European and South Korean regulatory landscapes effectively. This role requires adaptability, strong leadership, and operational excellence to create a well-integrated and high-performing academic environment.
About Ghent University and Ghent University Global Campus
Ghent University is one of the most influential research and education institutions in Europe. With over 9,000 faculty and staff and 49,000 students, it upholds the motto "Dare to Think", promoting excellence in education, internationally recognized research, and a commitment to social responsibility.
GUGC is Ghent University's first international campus and the first European university established at the Incheon Global Campus (IGC) in South Korea. Since 2014, GUGC has provided Bachelor of Science programs in Molecular Biotechnology, Environmental Technology, and Food Technology, with academic quality ranked among the top 100 universities globally (ARWU 84, 2023).
Please visit the homepage of Ghent University (Global Campus) to learn more about our organization:
http://www.ugent.be/
http://www.ugent.be/globalcampus/en
http://www.ghent.ac.kr/
Key Responsibilities
1. Strategic Leadership in Campus Facilities & Operations
- Lead and oversee campus infrastructure, ICT, logistics, procurement, housing, and global support services.
- Develop and implement strategic plans to enhance campus infrastructure, space utilization, and safety management.
- Ensure compliance with Korean and international regulations related to facilities and campus operations.
- Collaborate with the CS1 Head and CS2 Head to support GUGC’s operational efficiency.
2. ICT & Digital Transformation
- Supervise ICT infrastructure, system maintenance, and digital transformation initiatives.
- Ensure seamless operation of IT services, including network security, data management, and technical support.
- Align ICT policies and infrastructure with Ghent University.
3. Facilities and Safety Management
- Oversee campus facilities maintenance, repairs, and space management.
- Manage lab safety, staff training, and regulatory compliance.
- Ensure effective environmental sustainability measures and emergency response planning in coordination with IGC and local authorities.
4. Logistics and Procurement
- Supervise inventory management, procurement processes, and contract negotiations.
- Ensure compliance with budgetary and financial regulations for purchasing and reimbursements.
- Optimize supply chain management to enhance operational efficiency.
5. Housing & Global Mobility Support
- Oversee housing support for students, faculty, and international staff.
- Provide visa and immigration services, including Alien Registration Cards (ARC), residency permits, and administrative support.
- Facilitate international staff and students with banking, mobile phone setup, internet access, and transportation logistics.
- Enhance cultural adaptation programs to support the global GUGC community.
Profile
Essential Qualifications & Experience
- Bachelor’s degree or higher in Business Administration, Facilities Management, ICT, Public Administration, or related fields.
- 7-10 years of experience in facilities management, operations, ICT, logistics, procurement, or international support services.
- Experience in higher education institutions, multinational corporations, or government agencies.
- Bilingual proficiency in English and Korean (mandatory).
- Strong interpersonal and negotiation skills for liaising with IGC, Ghent University (Belgium), and external partners.
- Knowledge of visa regulations, immigration procedures, and legal compliance related to international staff and students.
Preferred Qualifications
- Expertise in facilities and safety management, ICT infrastructure, procurement, and logistics.
- Familiarity with Korean administrative procedures, including experience working with the Ministry of Justice, Immigration Office, and other government agencies.
- Leadership experience in a university’s international office, international support center, or Global One-Stop Center, particularly in a team leader or higher-level leadership role.
- Experience in contract negotiations, budgeting, and financial oversight within an academic, corporate, or governmental setting.
- Ability to implement data-driven decision-making to enhance operational efficiency and strategic planning.
Key Competencies
- Strategic Leadership: Demonstrated ability to design, articulate, and implement high-level administrative and institutional strategies aligned with long-term organizational goals.
- Cross-Cultural Communication: Proven expertise in navigating and fostering effective communication within multinational and multicultural academic or research environments.
- Client-Centered Approach: Skilled in balancing institutional priorities with stakeholder needs, ensuring a service-oriented mindset and responsive administrative support.
- People Management: Strong leadership in team development, conflict resolution, and stakeholder engagement; capable of motivating diverse teams toward shared goals.
- Operational Excellence: A track record of enhancing organizational efficiency through process optimization, resource allocation, and performance monitoring.
- Analytical Thinking & Problem-Solving: Ability to synthesize complex data sets and translate insights into evidence-based decision-making and strategic planning.
- Adaptability & Innovation: Capacity to lead organizational change by integrating diverse systems, promoting innovation, and ensuring agility in evolving environments.
Equal Opportunity & Diversity
Ghent University and GUGC are committed to diversity and inclusion. We actively encourage applications from candidates of all backgrounds, and we particularly welcome applications from female candidates to promote gender balance within our leadership team.
For further inquiries about this vacancy, please contact:
📧 GUGC Human Resources
How to apply
Required Documents
- Detailed CV highlighting relevant experience (including at least two references).
- Cover letter outlining your vision for the role and its alignment with GUGC’s strategic vision (refer to the attached information).
- Copies of Degree Certificates (If the degree is in a language other than Dutch, French, German, or English, a legalized English translation is required).
- Transcripts (overview of academic results).
Application Submission
📩 Submit all required documents in a single PDF file via email:
📧 [email protected]
* Subject Line: CS3_Head_[Last Name].[First Name]
Application Deadline: May 8, 2025
Expected Start Date: Negotiable, but no later than August 1, 2025
